Departmental Undergraduate Policies

Policies Governing the Administration of Undergraduate Programs and Courses in Chemical Engineering and Engineering Chemistry
January 2018


Please note that these departmental policies are in addition to the FEAS policies, found in https://my.engineering.queensu.ca/Current-Students/index.html

1.   Students with Disabilities

Students with diverse learning styles and needs are welcome to the Department of Chemical Engineering. In particular, if you have a disability or health consideration that may require accommodations, please feel free to contact the Student Wellness Services as soon as possible.  For further information, visit Student Wellness Services at http://www.queensu.ca/studentwellness/

Final exam accommodations will be made automatically by Student Wellness with the Exams Office.

2.   Academic Accommodations

From http://my.engineering.queensu.ca/Current-Students/Academic-Accommodation-Letter.html

Engineering students currently registered with, or awaiting an evaluation at QSAS should read this carefully.

The process for submitting Letter of Accommodation within the Engineering Faculty has changed this year.

  • Students will submit their letter of accommodation to Catherine Gurnsey, Academic Accommodation Coordinator (AAC) in the Faculty Office (BMH room 300) within the first 2 weeks of each term Fall 2017 and Winter 2018.  If you are awaiting your QSAS evaluation please contact the AAC and let her know the date of your evaluation. 
  • Once the AAC receives your letter, an email will be sent to all of your instructors (for SOLUS courses you are registered in) to provide them with your Letter of Accommodation. For students awaiting your evaluation, the AAC can let the instructor(s) know a letter will be coming. You will be copied on this email.
  • Should you have any concerns, questions or require information, the AAC is available to assist you, located in BMH room 300, Monday to Friday 8:30 am-4:30 pm September to April, engineering.aac@queensu.ca or 613-533-6000 x78013.

NOTE: documentation must be dropped off in person during regular business hours, noted above.

3.   Passing a Course

Students are required to pass a weighted average of the examination components (eg. quizzes, midterms, and/or final exam, as outlined in the course syllabus) of a course to receive a passing grade.  If a student does not pass the overall combined examination component, he/she will fail the entire course and be allocated a mark of FR (40-49%) or his/her actual mark, whichever is lower. 

Example for a course with the following marking scheme:

Assignments                      25%
Exam Components          75% (Midterm 25%, Final Exam 50%)

In this example, the student must achieve a minimum of 37.5 marks on the combined midterm and final examination to meet the minimum grade of 50 required to pass the course.

Some courses also have a major laboratory/project/assignment component, representing 25% or more of the grade, as designated by the instructor. In such cases, students must ALSO pass this component to receive a passing grade. If a student does not pass the designated laboratory/project/assignment component, he/she will fail the entire course and be allocated a mark of FR (40-49%) or his/her actual mark, whichever is lower.

4.   Missed Midterms, Quizzes

If a student misses a midterm test or quiz for legitimate reasons (see Appendix A below), the FEAS policy requires that the student submits a completed Self-Declaration of Brief Absence form in order to receive consideration for possible accommodation (for full details see http://my.engineering.queensu.ca/Current-Students/Brief-and-Long-Term-Absence-Forms.html)

For MOST courses the Department policy is that when a midterm/quiz is missed (as per above), the student MAY  be exempt from the quiz/midterm in question and the course mark calculation will be redistributed accordingly to the rest of the evaluation components of the course, at the discretion of the instructor. 

Always check the course syllabus for instructions pertinent to specific courses as some courses MAY NOT follow this policy. 

Otherwise, a missed midterm test or quiz will be given a grade of zero. No make‐up midterm tests or quizzes will be provided.

Note that deferred final exams in FEAS are offered during the Supplemental Exam Period (Orientation week in September) for both fall and winter courses. If your absence means that you miss a final exam, the instructor will submit a request for an Incomplete Grade through the FEAS Faculty Office.

5. Missed Oral Presentations, Workshops, Laboratory Sessions

If a student misses an oral presentation, workshop or laboratory session for legitimate reasons (as per Appendix A below), and submits a self-declaration form (as per section 3 above), suitable accommodations will be arranged in consultation with the instructor. Otherwise, a grade of zero will be assigned for the missed component of the course.

6. Late Assignments/Reports

If a student submits a late assignment/report for legitimate reasons (as per Appendix A), and submits a self-declaration form (as per section 3), suitable accommodations will be arranged in consultation with the instructor.

Otherwise a minimum penalty of 15% of the total assignment value will be incurred for each day, or partial day, beyond the submission deadline. However, the instructor may refuse late submissions altogether by communicating this intention in advance on the course website and/or course learning management system (such as onQ).

7.  Courses and Group Work

In courses where group work comprises a main component of the evaluation, all group members are expected to contribute fairly and equitably to group work. If the instructor becomes aware of serious deficiencies in the contribution of an individual student (for example through peer assessments, observations of group work, or complaints from other group members), the student will be issued a written warning that clearly states the expectations and timelines for compliance. At the discretion of the instructor, the student may also be assigned individual work to compensate for the lack of contribution. If the student does not comply within the specified timeframe, a second written warning will be issued (with a copy to the Associate Head and Undergraduate Chair). Subsequent failure to comply will result in automatic expulsion from the group, and possibly a failing mark in the course. Please refer to the individual course syllabi for more specific details, as they apply to each course.

8. Re‐evaluation of Midterms, Assignments, Projects

Students can request that a midterm test, assignment or project be reassessed by submitting a written petition to the instructor or the designated teaching assistant within one week of the release of the results. This petition must be appended to the original marked document, and must describe the specific reasons for the request (incorrect addition, missed question, etc.). Please note that the original mark may be reduced as a result of reassessment.

Click here to go to the Mark Reassessment Form.

9.  Communications Related to Courses

Student notices will be posted on course websites and learning management system (eg. OnQ), the FEAS or Queen’s University portals, and/or directed to student email accounts provided by Queen's University. The official email route for announcements and communication between instructors and students will be to student email accounts. Other accounts (e.g., Hotmail, Gmail) will not be accepted.

10. Plagiarism

Plagiarism (academic dishonesty) will not be tolerated. Any work found having academic dishonesty will be given a mark of zero. More information on the definition and consequences of academic dishonesty can be found at http://calendar.engineering.queensu.ca/content.php?catoid=6&navoid=156

11. Relationship to Other Academic Policies at Queen’s

Undergraduate students taking courses from the Chemical Engineering department are governed by academic policies and regulations at the Faculty of Engineering and Applied Science and Queen’s University level as well. Additional information and links to both Applied Science and Senate policies and regulations can be found at http://calendar.engineering.queensu.ca/content.php?catoid=6&navoid=156


Appendix A - Valid Reasons for Missing a Midterm Test, or Other Mandatory Component of a Course

Missing a midterm or other mandatory component of a course (eg. oral presentations, workshops, mandatory lab sessions) may be justified in the following cases: 1) incapacitating illness; 2) extenuating circumstances; 3) scheduling conflicts, as described below:

  1. Incapacitating illness is defined as an illness or injury that results in a significant disruption of academic work.
  2. Extenuating circumstances are defined as serious situations that are beyond the student’s control.
  • For example, a death in the immediate family (parent, sibling, grandparent) or any other emergency situation would be an extenuating circumstance.
  • A family party, your cousin’s wedding, a ski trip, sleeping in, and ignorance of when and where the exam was scheduled are NOT valid reasons for missing a midterm/lab/report submission.
  1. Valid conflicts could include:
  • Two tests scheduled at the same time.
  • Conflict with a mandatory laboratory or lecture component of another course.
  • Being a varsity athlete with an out‐of‐town game at the scheduled exam period.
  • For fourth year students, an interview scheduled by the employer.

What to Do If You Miss a Midterm, or Other Mandatory Component of a Course

  • You must submit a completed Self-Declaration of Brief Absence form in order to receive consideration for possible accommodation (for full details see http://my.engineering.queensu.ca/Current-Students/Brief-and-Long-Term-Absence-Forms.html
  • Once the FEAS office has e-mailed your instructor, contact your instructor(s) by email or in person, ASAP (and no later than one week after the exam), to discuss how to make up your missed academic obligations. Failure to do this may result in a zero for missed work.

Department of Chemical Engineering

Updated January 4, 2018